Cirencester Cricket Club > News > October 2002 > October committee minutes

October committee minutes [Thursday 24 October 2002]

1. MINUTES OF THE PREVIOUS MEETING HELD ON 9th SEPTEMBER 2002 The minutes were signed as a true record of the meeting by the Chairman.

2. WAY FORWARD

Brian Hudson outlined the way he wants things to run:
· Need to prioritise activity and expenditure
· Need clear ownership of activity
· He is willing to take ownership of some areas of activity and, given his time availability, provide a support service to other activity owners - please ask if help is required
· Meetings will be pushed along - please shout if too fast
· Everyone needs to understand and buy-in to activities and decisions while minimising talk and maximising delivery.

3. MATTERS ARISING

· Phil has retrieved the keys retrieved from Andy Watkins - They are now available for a committee member who requires a set.
· Letter sent to Cricket Development Officer regarding invoice for the Flicx pitch - this is now urgent, as the cheque has been received from the Sports Council.
· Full Bar Licence reinstatement still to be dealt with. Action: BDH
· Need to follow up re-pointing of the front clubhouse wall with Dick Tugwell.

4. A plan is needed for closedown of the building after the last match/AGM - draining water, rat bait etc.

5. Brian expressed his thanks for the hard work of Dan Robbins and Phil, assisted by Andy L and Dan Hudson, on both squares and the nets etc. to "put them to bed" for the winter

6. In preparing to store some outdoor shooting equipment in the clubhouse over the winter period, the Archery Club had done a superb job cleaning up the rear yard.

7. Specialised winter coaching:
- Unfortunately Brian Gee is ill but John Turton might be prepared to take on the job. Action: PAC.
- In terms of a venue, Fairford is unavailable before Christmas while Rendcomb is not an option for adult males in term-time. Phil is attending a meeting on the provision of nets at Kingshill School (the ideal solution) on October 16. Action: PAC. Brian will find out the costs at Oxstalls.

8. CORRESPONDENCE

· Thank you note for Presentation Evening from Lord Apsley and cheque for trophy · Dept for Culture, Media and Sport - "Charitable Status and Amateur Sport Clubs"
· Letter to explain Senior County Cup arrangements for 2003 - very similar to 2002

9. TREASURER'S REPORT

· Balance estimated at £5500 with known liabilities prior to next season being £2100. This will leave an estimated balance of £3400.00 for maintenance/developments following the end of season work on both cricket squares.
· It was agreed that the 2001/2002 Accounts should be closed off "at the end of the Presentation Evening" rather than on 30 September. Action: BDH · Presentation Evening - Good support from seniors (attendance and raffle tickets), sponsorship from Nat West, generosity of club members and local businesses with raffle prizes (and kind return of first prize by the winner) meant a profit of £200 on an event that we were happy to take a loss in return for club-building. Overall view is that the event was a success that can be built on for next year. Phil expressed his thanks and pleasure at being made a Life member of the Club
· County League AGM - no rule changes, possibility of financial surplus being distributed to clubs
· A draft annual budget (based on Phil's work of a few years ago) to allow decisions on purchases to be made needs to be prepared for the next meeting. Action: BDH

10. FIXTURE SECRETARY'S REPORT · Andy C reported that it was early days. Andy L to provide a report for term-time meetings. Action: AL · It was agreed that: - Junior and Senior fixture setting should be co-ordinated - For 2003 season we should have a single Fixture card covering both Juniors and Seniors

11. GROUND/CLUBHOUSE Lease: - First meeting with RAC students undertaking project scheduled for 15 October - Activity will now ratchet up. Action: BDH Ground: Dan had brought a number of questions and issues to the meeting: - The outfield needs to be kept cut to avoid issues next spring. Action: AC
- It was agreed that the current operator is very reasonable priced and, although there are concerns about the "cut length", we should stay with him - cutting twice in the peak growing season if necessary.
- We need to cut the area by the car park missed by the main mower. The use of the Tennis club's man was agreed. Action: BDH
- It is a concern that the mowers and other equipment are not insured. Gaining cost effective insurance is likely to be problem. The Midland Cricket Conference and the NFU will be contacted. Action: BDH - Dan has sprayed the Thirds square with herbicide (main square precluded as germinating grass), plus the outfield between the main square and the Clubhouse. It is hoped to cover the full outfield (hopefully twice) in the spring. Dan and Nick will liase on costs and equipment. Action: NP/DR
- The roller needs to be serviced and have a tow-bar fitted. Dan to supply estimate. Action: DR - Phil will "lend" his spare wheelbarrow to the Club. Action: PAC
- "No dogs" signs to set up at the top and bottom of the field. Brian to get quotes and liase with the Estate. Action: BDH - A "Matador" would speed up mowing of the square while a hand scarifier would prevent the build up of thatch. These two items at a total of £400 will be added to the list for prioritisation.
- The Estate will be contacted about hedge cutting and tree lopping. Action: BDH - The portable net will be used on the wicket. Phil has ideas from the ECB on minimising wear. There are two possible sites for a two bay net using the Flicx pitch - outside the Cottage garden (safety and "levels" concerns) and by the hedge between the two squares (mowing is a concern). All to go up to the Park and consider the options prior to a decision at the next meeting. Action: All
- Phil shared two documents: - An analysis of the cost of preparing a wicket, thus highlighting the financial case for playing arranged matches - The inventory of the Club's wicket preparation and ground equipment. Copies are attached.

12. Dan asked that a water pump be added to the "wish list".

13. Andy C will contact the SEB for further poles to improve the security. Action: AC Clubhouse

14. The Clubhouse has been hired out on Friday October 18. Phil will remove the mowers, Brian will take down the pictures for winter storage. Action: PAC/BDH

15. Post meeting note: The leak in the eastern area of the Clubhouse has been inspected by Mark who has attempted temporary repairs. Estimates will be obtained from roofers for the repair of this leak and the one in the Thirds changing room. Action: BDH

16. The gutters need to be kept cleared of leaves. Post meeting: The AC/BDH work on the gutter seems to have resolved the flooding in the visitors' changing room.

17. A.O.B.

18. Phil shared his paper "Duties of Director of Cricket". The following comments/actions arose:
· Agreed in principle to paying guest coaches (split cost between players and club?) for Thursday evening sessions
· Net loss on 2002 pre-season nets (9 sessions from January) only £6 · Consider the Stroud League for the Under 13s and 15s. Action: PAC/NP/JMP · New/returning players being targeted are Steve Coe, Richard Moreing, John Partridge. Action PAC/DJ. Post meeting note: Another possibility is Iain Butler at the RAC.
· It was agreed that there was no "silver bullet" to getting new, high quality players. We have to overtly and covertly sell the club, our determination to rebuild and how the structure is improving. Ideas, in addition to direct approaches and the Standard spread on the Presentation Evening, are to put a piece in the Gloucestershire Echo, a spread in the Standard in the spring, use Denton's guide and a link on the Town Council web-site, Andy R's 24 hour marathon (once the Kingshill issue is resolved) etc.
· We need to confirm which Junior teams we are running next season and who is the owner of each. The current situation is:
· Under 11 - AN Other
· Under 13 - Nick Price
· Under 15 - John Putney
· Under 16 - Steve Harris. Action: PAC/SH/NP/JMP

(a) Brian reported that, in addition to the Agenda for Action distributed before the meeting, he was drawing up an Issues List (e.g. "Rules" for payments to Club members) and a Task List. In view of the lateness of the hour, this will be distributed off-line. Action: BDH 19.

DATE OF NEXT MEETING: To be held on MONDAY 11th NOVEMBER beginning at 7.30 pm. Trevor to confirm date and communicate venue. Action: TT. Andy R to investigate availability of the Royal Oak. Action: AR

There being no further business the Meeting closed at 9.45 pm.

Trevor Telling (Secretary)