Cirencester Cricket Club > News > December 2004 > December 2004 committee meeting minutes

December 2004 committee meeting minutes
Wednesday 29 December 2004

Minutes of committee meeting held on Monday 6 December 2004 at The Clubhouse, Cirencester Park

Present
Brian Hudson - Chairman/Treasurer (Minutes)
Trevor Telling - Secretary
Andrew Reynolds
John Putney - Fixture Secretary
Brian Woodcock - Bar Secretary
Vin Breen
Margaret Brown
Nick Price
Steve Harris
Mark Clayton

1. Apologies
Iain Butler
William Leschellas
Phil Carter
Rich Hudson
Dominic Jeffcott
Lynn Barratt

2. Matters Arising From Previous Minutes (November 8th 2004)
• Need to apply for Community Amateur Sports Club (CASC) status which will deliver 80% Business Rates Relief. Accounts are pre-cursor. Action: BDH
• Site meeting with Flicx was held on 16 November.
• Contact Jason Tait regarding roof repair quote. Action:BDH

3. Correspondence
• Tennis Club water bill - £21.71
• GCB coaching courses
• GCB Autumn newsletter – circulated
• GCB Player disqualification – Irvine Gale
• CDCA E-Mail from Div3 fixture secretary – comments/needs for 3rd XI matches
• CDCA AGM minutes/Junior letter & Junior entry form

4. Treasurer’s Report
• Deposit A/C £4086, Current A/C £1125, Cash £-150. Total £5051
• Liabilities- Utilities (£700), Outfield cutting (£1000) Loam etc (£1000), Machinery repairs (£500)
• Amount for investment = £1700
• £1000 allocated to “house”, £500 to fence repairs, boundary ropes, net repairs etc. leaving £200 to “contingency” Agreed by Meeting.
• Need to apply for CASC. Action: BDH

5. Senior Cricket
• Winter planning meeting held on November 15. Documentation circulated.
• Input from PAC will be passed to Sub-committee.
• “White Paper” to be produced outlining the needs /objectives etc for Senior Cricket for next season and the future. Action: BDH

6. Junior Cricket
• Winter planning meeting held on November 15. Documentation circulated.
• “White Paper” to be produced as for Senior Cricket
• Looking to play more “longer” matches for the U13 & U15’s on Sunday afternoons depending on ground availability.
• U13’s perhaps can play matches on the top square.
• Extra strips to be cut in strategic places in the outfield to accommodate U9/U11’s matches on Sunday mornings but still allowing space for normal coaching sessions.
• Update of Child Protection received.

7. Ground
• Estate working on trees today.
• Still trying to get some compensation/discount on loam.

8. Clubhouse
• Thanks to Brian for establishing House sub-committee. Minutes of first meeting now circulated. (Post Meeting money allocated to house reduced to £400)
• Social gathering arranged for both senior and juniors on Sunday 17th April.

9. Fixture Secretary’s Report
• John gave a short report on the fixtures for the 2005 season. He will have more definite details once the various senior leagues have produced their timetables.

10. Redevelopment
• Letter sent to estate regarding roof, rent etc. – now circulated.

11. Bar

12. Fund-raising
• Letter sent to Bridges for sponsorship renewal.
• Similarly decide on approach to St James Place, CDC and other possible funds source Action : BDH/ALL
• Submit Raffle return & renew licence. Action: BDH

13. AOB - Ongoing Winter Issues list is attached.
• Nick raised the issue of Social Events – Dinner/Dance etc. and perhaps the need for a Social Sub-Committee
• Mark was keen to let the committee know of his commitment/future with regards to playing etc. after his recent injury.
• Chairman reported that we had a request to hold the Cotswold Sports Partnership Primary School Kwik Cricket Festival at the Park on 23rd March 2005 - Agreed

14. Next Meetings:
Junior/Senior Sub-Committees in early January.
Full Committee in February – All dates to be advised

Meeting closed at 21:21

Winter Issues

Ground/Cricket Equipment

• New net for wheely net – Agreed Action: BDH We also need to “service” the steelwork. Phil suggested fitted hinged strengthening to the front to avoid distortion when moving the net. Nick agreed to take this forward
• Fixed nets:
- Still rabbit problems – Nick will in inspect the fencing in that corner and rep. The old wheely net will be used to patch the holes. Action: NP
- Bowlers’ run-up – no action in 2005
• Need to consider how we look after “the edges” of the ground, the front of the Pavilion, the nets etc. (our own labour, the “bits and pieces” grass cutter etc.?) and then agree the “spec” with the “bits and pieces” grass cutter. A site meeting with NP/BDH is required with the grass cutter. Action BDH
• Boundary ropes:
- Lots of debate – more ideas than solutions!
- Handle for existing spool would be helpful
- Agreed to purchase a new 9mm(?) rope for the road/new fence area as this a highly visible area. Action: BDH Need a spool – either a clone of existing or hosepipe reel
- It was stated that the “bottom” end is a difficult area for umpires. Two ideas; use the existing rope used by the road (with a new spool) or white painted blocks of wood, although the latter could cause difficulties with grass cutting
- Spools are need for the old “road” rope and the ropes acquired in spring 2004
• Another Sightscreen – look for sponsorship. Action: BDH
• Grass storage/disposal – Nick has a trolley that he will donate to the Club
• Kill the Tree stumps in the cottage garden Action: BDH
• Remove the rubbish behind the Groundsman’s shed Action: DR
• Phase II tidy up of the Groundsman’s Shed Action: BDH/NP
• Dan requested a better irrigation system – Tank (Nick will kindly supply), Pump (circa £100), Hosepipe and associated plumbing. Action: NP/DR
• Dan wishes to hire a roller from Ermin Plant for a concentrated weekend’s rolling in the spring.

Clubhouse

• Cricket Force on April 2/3 2005. We agreed the following:
- We want to be involved but we do not have the resources to plan a major, high visibility exercise with so many other tasks to deliver, major negotiations with the Estate etc., etc. Also the demographics of active Club members are not ideal
- We will try to focus our pre-season working party on this weekend, although it being Easter could be a problem, issuing some PR closer to the time if it is appropriate
- We will use the materials and resources associated with Cricket Force…although the actuality looks to be less than the spin. Post Meeting: Brains is already on the case
- We will look at developing a relationship with Buildbase
• Roof repairs. Estate proposition is too expensive. Our approach will be:
- Try to get other quotes for the roof to validate the Estate’s costing. Andy has a contact, others welcome. Action: AR/All
- We will try to negotiate down the “rent” to 35/40% of the proposition. We will establish a “virtual” sub-committee of Steve Harris, Richard Graham, NP and BDH. Phil believes that the Legal department at the ECB will help with the lease.
- We will try to find grant support to mitigate the cost and thus, hopefully, the rent
- Margaret offered Rob Brown’s experience and expertise
- We will not contact the Estate for a few weeks
• Repair “Cricket Shed” roof – Rob Brown (MB) is willing to do this. NB We have a number of tasks where Rob could add a lot of value, but he cannot do them all on a voluntary basis. We agreed that we would invest in a tranche of Rob’s time
• Rebuild Gents toilet – Agreed as important – a good Cricket Force possible
• Get urinal cisterns working. Action: BW
• Bolts for shutters – on Rob Brown’s list (MB).
• Bar rota ) The current arrangements are in danger of creating burn-out.
• Cleaning rota ) Margaret and Brains are setting up a “House sub-committee”
• Restrict access to Kitchen? – Juniors and Seniors alike keener on drinks than the follow up washing up – acquire a Water Cooler/Fountain? Agreed – BDH to investigate
• Repaint Home changing room – Cricket Force?
• Proper First Aid facilities – A couple of years ago Phil kindly purchased a number of First Aid bags for Junior managers, the Groundsman and the Clubhouse. Agreed that we also need a visible First Aid box. Action: BW
• Tea monitors to do the whole job – issue for Senior sub-committee. The issue of Match Managers also needs to be confronted
• Pool Table – agreed as a good idea but there are concerns about the strength of the floor
• The front door has dropped – Rob Brown (MB), and we need to be able to close it. Also need a D-handle for changing rooms
• Brains was authorised to investigate new carpet and doormat for the Clubhouse. Nick will assist
• Lintel over door yard into Park is dangerous. BW will own in the first instance

Fixture Secretary

• Contact District, County, Hirers (Matt Coe/ Round Table/Trevor Rowe/Mike Timbrell etc.) to ask them to “book early while stocks last” so that we can balance the pressures, get the Fixture Card out in a timely way etc.
• Continue the process of upgrading the Fixture Card – Trevor is the owner
• Marketing of Family Day/Club Match

Treasurer

• Apply for Community Amateur Sports Club Status
• Hiring pricing structure
• Subscriptions proposal
• Need to research and obtain grants, donations and sponsorship, including CDC
• Hopefully renew Bridges’ sponsorship, St James Place support and maybe further help from Equimedia
• Continue discussions with GCB on the District and County paying for use of grounds for practice and matches and establish a “Contract” for use by District, County etc.

Fundraising/Social

• Need a “Fund-raising and Social Sub-Committee” to organise events. House sub-committee established! Important not to set overambitious targets. A number of things started the snowball rolling in 2003 (Lynn's Sunday morning rota, Brains' redecoration of the Clubhouse and the quiz and the improvements to the bar stock and…, the Seconds' tea rota etc., etc.) and we should look to keep that snowball rolling because doing so will automatically lead to “bigger and better”
• Selling the current stock of kit and mugs – House sub-committee