Cirencester Cricket Club > News > January 2004 > January 2004 committee meeting minutes

January 2004 committee meeting minutes
Thursday 29 January 2004

Minutes of committee meeting held on Monday 26 January 2004 at Cirencester Park

Present

Lynn Barratt
Vin Breen (Joint Under 13 Manager)
Tim Cambray (3rd XI Vice Captain)
Steve Harris (3rd XI Vice Captain)
Brian Hudson (Chairman/Treasurer)
Nick Price (Joint Under 13 Manager)
John Putney (Fixture Secretary/Under 16 Manager/ 2nd XI Vice Captain)
Andrew Reynolds (1st XI Captain)
Dan Robbins (Groundsman)
Brian Woodcock (Bar Secretary/3rd XI Captain)

1. Apologies

Phil Carter (2nd XI Captain/Chief Junior Coach)
Mark Clayton
Dominic Jeffcott (1st XI Vice Captain)
Trevor Telling (Secretary)

2. Matters arising from previous minutes (December 8 2003)

· 80% Rate Relief - Application still to be submitted - urgent. Action: BDH
· Secure Storage - CDC unwilling to hold site meeting without a proposal - Put on hold pending current Lottery grant application
· Debtors - Dropped, but we are not prepared to tolerate in 2004
· Archery Club - contacted by letter - message received and an update expected after committee meeting on 1 February
· Various Winter Issues - ongoing

3. Correspondence

· None received

4. Treasurer's Report

· Deposit Account £6025, Current Account £981, Cash in hand £10. Total £7016, plus 3D Sports vouchers £100
· Urgent need to tidy up 2002/3 Accounts and get them to auditors. Action: BDH
· Need to apply for Community Amateur Sports Club (CASC) status. Will also still apply for 80% Business Rates Relief for 2003/4. Accounts are pre-cursor. Action: BDH
· Subscriptions and Match Fees - Agreed for 2004:

Category	Subscription	Weekend match fee	Evening match fee
Full membership (paid before 30 April)	£60	£5	£2
Full membership (paid after 30 April)	£75	£5	£2
Pay as you go	See below	See below	See below
Social	£10	N/A	N/A
Student/Under 18	£25	£3.50	£1
Juniors (U14) - including coaching	£40	£3.50	£1

· All Seniors and Students receive a free club cricket shirt

· No one can play matches or attend nets or coaching without payment of the appropriate subscription. Failure to pay fees will preclude selection

Non-members/Pay As You Go:

· Seniors can play one match just paying the match fee and a further four matches for a match fee of £8 (weekend)/£4 (evening). Only members can play more than five matches. Any "excess match fee" will be netted off against the subscription
· Students/Under 18s can play one match just paying the match fee and a further four matches for a match fee of £4 (weekend)/£2 (evening). Only members can play more than five matches. Any "excess match fee" will be netted off against the subscription

"New arrivals":

· 15 June > 30 June - (£50 for Seniors, £30 for Juniors)
· July - (£35 for Seniors, £25 for Juniors) Ø August - Pay As You Go, as above

· Unemployed to be considered by committee on an individual basis

· Juniors (Under 14s and below) only pay match fees for senior matches or junior matches that include tea (or lunch)

Club Kit:

· Brian Woodcock will order 35 sponsored shirts in a variety of sizes (including for purchase by Juniors). These will be available long before the start of the season. We will leave it to players to choose the size that they require. Juniors will be able to purchase shirts at a marginal profit to the Club. Action: BW
· He will also order club polo shirts, white for juniors and maroon for seniors, for sale at a marginal profit. Action: BW
· The work of Andy Lobo to initiate and investigate club kit was acknowledged by the committee

5. Senior Cricket

· Indoor - mid-season review in the Standard
· Sub-committee proceeding well - notes circulated. Plan drafted for pre-season programme for review at next sub-committee. The draft plan includes two high profile events to try to provide the necessary "kick"
· Agreed that significant proportion of sponsorship could be prudently invested in Senior cricket development
· Lynn made the point that the "promotion" of the Under 15s and 16s would need to be carefully managed - all agreed
· Andy Reynolds has spoken to Nick Solway about Evening League captaincy and he wishes to step down. Rich Hudson will take over

6. Junior Cricket

· Sub-Committee Meetings making good progress
· Mailshot distributed - no response, but exercise still considered important step to have taken. Vacancies will be handled via telephone calls after next mailshot. Post meeting - Lynn offered to help recruit the Sunday morning Clubhouse Manager(s) Action: LB. She also offered to explore the possibility of hosting a Rounders Club that would both help the "multi-sport" requirement and, hopefully, feed girls and women into the Cricket Club.
· Limited payments to Sunday morning helpers agreed
· Nick Price agreed to ensure clarity on North Gloucs League etc. as no Minutes have been distributed as yet from this GCB Meeting. Action: NP
· Managers are not able to run a Rendcomb session during the Easter holidays but support any initiative by the coaches

7. Ground

· Equipment repairs to date - £660 (cf £125 in 2002/3)
· Estate unwilling to allow extension of the ground to the south at the moment. Will cover as part of lease negotiation. Agreed to install full rabbit fencing on areas of fence that will remain post enlargement and in a limited way in the area for expansion. The hedge has been trimmed but should preferably be further cut back before installation of rabbit fencing. Nick will follow up the Estate. Action: NP
· No need for major pre-season working party but Dan Robbins needs help with rolling of the squares from the start of February - he can provide "training". Action: All
· Agreed that Dan Robbins can purchase essential small items e.g. Grease gun. Action: DR
· The shed will be tidied before the start of the season. Action: BDH/NP/DR
· Agreed that we need a rolling programme for equipment renewal. The inventory produced by Phil in 2002 will be the start-point. Agreed that this is an issue for the autumn of 2004
· Two Under 13 strips are required this season. Action: DR
· Dan Robbins reported that he would be attending a course to qualify him to use the GCB/ECB equipment trailer

8. Clubhouse

· Thanks were expressed to Brian W for his on-going work (and setting up congenial conditions for the meeting) and to Nick for the steps and ramp
· Holders of the multi-purpose keys kindly supplied by the Estate are BDH, BW, NP, DR, AR, VB, JP, and the Estate. We have two spares - including one for PAC. At next meeting need to audit keys for small shed at next meeting. Action: TT
· Estate has repaired the front area of the roof - Thank you note required, and for new locks. Action: BDH
· "Spec" for pre-season working party to be produced for next meeting. Action: BW
· It was agreed that Brian W could use the clubhouse on May Bank Holiday Monday

9. Fixture Secretary's Report

· John circulated the re-vamped roster of senior friendly matches. The meeting thanked him for his excellent, timely work
· Tim is trying to arrange a match with a Blind team played under the rules of Blind cricket. The club have considerable enthusiasm for this initiative and our proposal is to play it as the last match of the season on 12 September. If this is possible, we will look to maximise the publicity for the event. Action: TC.
· We agreed that if we had any Primary Club members in 2004, the presentations must be made at the Presentation Evening to enable the delivery of maximum PR. Action: TC

10. Redevelopment

· Papers on the Active England initiative had been previously circulated.
· The committee gave full support for the work with the CDC, the Hockey and Tennis clubs and the Estate, acknowledging that the very short timescales would influence the process for developing the grant application

11. Bar Secretary's Report

Nothing to report

12. Fund Raising

· £1000 received from Bridges. Need to finalise the sponsorship plan. Action: BDH/AR/BW
· "Sportsmatch" is a facility to double up on business sponsorship and donations. However, the stringency of the process makes it almost impossible to work with. It is something to be considered next autumn for initiatives for the 2005 season
· Need to approach previous generous donor again. Action: BDH
· Vice-presidents - we believe that this is an initiative that we need to pursue in an imaginative way, particularly in light of the tax efficiency of CASC status. However, we do not have the capacity to handle this coherently at the moment

13. AOB

None

Meeting closed at 21:50

14. Next Meetings

Sub-committee - Monday 2 February 2004 Juniors at 7:30pm followed by Seniors at 8:30pm
Full committee - Monday 23 February 2004 at 7:30pm
All meetings at the clubhouse