Cirencester Cricket Club > News > January 2003 > January committee meeting details

January committee meeting details [Friday 31 January 2003]

Held on January 13 2003

Present

Mark Clayton
Andy Cooper
John Putney
Andy Reynolds
Steve Harris
Brian Hudson (Chair/Minutes)
Domonic Jeffcott
Nick Price
Dan Robbins
Mark Solway
Brian Woodcock

Apologies

Trevor Telling
Tim Cambray

Correspondence

· Cheque for water from Lord Apsley
· Minutes of CDCA meeting held on 10 December 2002:
BDH - Phil reported that the GCB are encouraging clubs to contest rating revaluations/request maximum (80%) rating relief
All - Umpiring course - details attached

Treasurer's Report

Report circulated to all committee members - also covering the other areas being worked on:
- Cash at bank/in hand - circa £5,100 (£4K in deposit account)
The meeting reviewed the proposal on subscriptions and new vice-presidents' fees with the following comments being made:
- Need "Pay as you Go" rates for students
- Need "rules" for new members during the season
- Student rate is maybe too low - although this could contravene Community Sports Club requirements
- Juniors should be increased to £35, and £30 for second/third etc.
- No match fees (apart from tea if provided) for junior matches
- £250 is too high for VP fee
BDH To produce proposal #2 for agreement at the next meeting

Senior Cricket

Brian reported that this is his biggest area of concern and that he had written to Domonic and Phil on the subject. Phil reported that the anticipated indoor net facilities at Kingshill School had, very disappointingly, fallen through. Domonic has booked nets at Fairford on five Sunday afternoons (3pm - 4pm) from 23 February - 30 March. The nets will be on a self-funding basis - £2.50 per session. It was agreed that there should be no more than 6 people per net. If there is more demand, Domonic will try to book extra "lanes". These nets are for "seniors" only, with places needing to be booked with Domonic.
DJ/PAC/BW To phone players
BDH To pass to the captains the Players' Name & Address list compiled by Trevor
BDH To publicise the nets on a "phone a captain" basis in the Standard and on the web site
DJ To investigate booking Rendcomb at half term. Unfortunately, attempts to find an outside coach to provide focused winter coaching for younger senior players have failed
PAC/DJ John Turton (1 per four weeks) and Brian Gee (and team) are prepared to run some outdoor net sessions
DJ/PAC/BW Domonic plans to implement the "Match Day Manager" concept suggested by Dave Durston. Phil and Brian decided to do similarly
DJ To document the duties of the Match Day Manager.
It was agreed that we should try to engage a "nil cost", experienced, Oz/Kiwi/SA overseas player who could provide coaching and leadership. Phil confirmed that Brain Drain would provide employment
BDH Brian will investigate options. All Phil reiterated that the best way to find new players is the grapevine.
AR/BDH Following Andy's "intelligence", it was agreed that he would obtain Nick Rutter's 'phone no. and that Brian would 'phone him

Junior Cricket

SH/BDH Billy Breen's father has agreed to take ownership of the Under 11s. Steve will pass his email address to Brian so that he can "welcome him aboard"
PAC To pass fixture contact details to Junior team managers. Phil reported that two new teams will be playing Under 11 cricket in 2003. Phil reported that we should have five qualified coaches this summer - Andy Lobo/Tom Smith/Steve Newbegin/Dan Hudson /PAC
NP/JP/SH Brian H reported on his conversation at Cheltenham whose Junior session is Friday evening rather than Sunday morning - Phil reported that other clubs have similar experience
This has advantages in terms of bar takings and convenience for helpers. Junior managers will consider this approach
JP To organise a Fathers/Sons match
BDH/NP/JP/SH We need to appoint a Child Protection Officer - the GCB is providing supporting funding. It was agreed that, to try to find a totally independent person, we would include this issue in newsletters to members/junior parents

Ground

PAC/TT As Phil did not have the site map with him, the agreement of the siting of the nets was deferred as a priority item for the next meeting
DR Dan reported that all equipment would be serviced in time for the start of the season and that he would be ordering the spring fertiliser
DR Trevor had reported concerns about moles approaching the main square - Dan will apply roller exhaust gas - and uncovered stocks of loam - this is previous years' stock that Dan and Phil are trying to recycle
MS Mark has started work on drawings for covers. This is a "possible" for an "Awards for All" grant. The key requirement is a costing

Clubhouse

BDH To meet with Mark and Brian W (whose father in law is prepared to do some low cost work) to agree the pre-season work e.g. replace rotten cladding, bolts for shutters, lockers for kit/equipment, (limited) bar security etc. It was agreed that we would be prepared to provide limited payment for work done. Andy C suggested hiring a cleaner. The meeting agreed with Andy's proposal but hoped that it could be avoided by a number of initiatives:
- The cultural change towards "respect for the Club"
- Increased ownership by Juniors' parents
- Match day manager, together with voluntary effort by the committee

Fixture Secretary's Report

All Brian will circulate Andy L's report as read out at the meeting
All to feedback to Andy
AC To complete the organisation of the "prestige" matches

Redevelopment

As per BDH report

Bar Secretary's Report

Brian W has kindly volunteered to (re)take on the role of Bar Secretary
BW/All While one or two committee members are willing to take on a considerable number of slots, a rota will be drawn up to ensure unnecessary strain
BDH It was agreed that, for the purpose of renewing the licence, the Bar committee is Brian W and Brian H

Fund-raising

County League likely to rebate set of stumps, boundary markers and £50 voucher
BDH Lottery licence needs to be renewed
MC Mark reported that Andy Walker is taking to Fish Bros about sponsorship
Phil reported a new approach to ECB raffle tickets that allows them to be used twice - for the club and the ECB.
AR Phil reported that, even though they have failed to deliver the nets, Kingshill School are keen on a 24-hour marathon on a "shared benefit" basis. Given the amount of work required to both set up the marathon and get us up and running for a successful season, it was agreed that the best time for the marathon is autumn half term. The next step is for Andy to produce the "rules"

Actions from Previous Meeting

- Drain hot water system
- Contact G. Clarke regarding returning player
- Estimate for Roller service/maintenance
- SEB poles for security
- Possible Under 11 Junior Team Manager
- 24 hour Sponsored cricket net/game details
- Interior rotting wood in Clubhouse
- check & advise Bar Licence
- Arrange friendly fixtures as agreed with A Lobo
- New Sponsors Costings for metal machinery container
- Costing for new Septic Tank
- Pass all necessary info. To Junior Managers in preparation for them to co-ordinate all junior fixtures for 2003
- Denton's Directory entry

Next Meeting

Monday 10 February at 7:30pm at the Royal Oak, Gloucester Street